Our products, Assure and Learn, never stand still. Use this page to look back on new functionalities that were released in 2022.
You can now add the Person Register to any forms in AssureGO+ that can link to the Person Register. Users that are logged in and online will have the option to manually add the name of the person or select the person from the Person Register. This eliminates updating the record after it’s been submitted and enables more person-centric reporting and analysis of your data.
Typical use cases include:
For more information check out this knowledge base article
You can now add the Equipment Register to any forms in AssureGO+ that can link to the Equipment Register.
This allows frontline users to record equipment inspections and maintenance, submit an incident or other form on mobile and immediately link the correct equipment to the form before submitting. This eliminates manually updating the record after it’s been submitted as the accurate details are already recorded.
For more information check out this knowledge base article.
When in a module record view in Assure, (i.e. list of hazard records) users can switch to a Quick Search view by selecting the magnifying glass found at the top of the page.
The Quick Search view allows users to search and find a specific record quickly. The options available on the cog wheel menu, when in this view, will now be the same as on the module record overview screen. Users can now immediately interact with the record and navigate to what they need to do without opening it.
User will only see those options for which they have permissions.
Check out these knowledge base articles for more information:
Any record in Assure can be assigned an owner. But often, businesses struggle to set auto-assign rules due to shift workers and their varying roles. If this is the case, you can now allow your frontline workers to assign an owner before submitting the form. This ensures the right people are immediately informed.
This functionality is only recommended if your people know to whom the record should be assigned to. You can provide guidance as part of the configuration.
To enable this functionality the rules around Read and Assign permission have been updated. Any users that need to appear on the Assignee list needs to have “Assign” permissions set to “Allow” to appear on the list.
Check out this knowledge base article for more information.
The embedded Assure dashboard charts are great for those users looking for a quick, visual update but who may find the Insights dashboards too detailed.
Following this release, the default colours used in the graphs will be updated to align to the overall default colour theme of Assure.
This update will happen automatically, and you don’t need to do anything.
With the default colour of the Assure dashboard charts changing, you can now change the colours that are used on these charts. This allows you to align these colours with your theme colours. Colours cannot be changed for an individual graphic.
You can update the default colours with your chosen colour Hex Codes in the new section Dashboard Chart Colours in System Setting Menu.
Find out more in the knowledge base article.
The Assure Asset module allows you to keep track of what maintenance inspections have been done or are due soon, to ensure your equipment remains safe for use.
You can now add multiple iQ templates to the Asset/Equipment Maintenance module to create specific question sets for your different types of equipment, like ladder inspections, forklift inspections, lift inspections etc. When a maintenance check is recorded, the relevant inspection details can now be documented together with the standard maintenance information.
Find out more in this knowledge base article.
What support do you currently give your employees to raise awareness around their mental well-being? Evotix has partnered with mental health experts at NKD and Rightsteps to create a well-being toolkit, which allows you to:
Access the free toolkit here to try it out for yourself!
With the Assure Training Management solution you can now assign and report on safety training delivered on Evotix Learn, so you can manage all your health and safety activities in one place.
Learn is Evotix’s mobile health and safety training app. With Learn you can reach all your frontline workers with the right training and resources, exactly when they need it, with short video-based training, as well as other formats. Compliance training can be enriched with relevant, in-the-flow scenario learning.
Training created in Learn can now be assigned and reported on via Assure Training Management in the People Module. This allows you to get an overview of your company's training status when you need it, without manually updating spreadsheets or other forms.
Find out more in this knowledge base article.
On AssureGO+, a user can scan a QR code or barcode to complete the equipment reference field. The field is usually required when completing a planned or unplanned maintenance form for equipment or when linking equipment to an incident.
If the equipment has a QR code attached, this allows users to more quickly and accurately complete the forms and link to the corresponding reference in Assure.
The QR scanner field is automatically available on the required fields.
You need to ensure you assets have QR codes attached which matches their their Assure equipment reference.
The result? An easier to use and more engaging platform.
What has changed?
You can now export quick reports for users and organisational units from within the overview screens. Previously it was only possible to open this in a viewer. This allows you to more easily extract data for review or use elsewhere.
Users will now also be able to manage standalone and scheduled actions in the ‘My tasks’ area on AssureGO+. They can view and manage any of their open actions while out and about, without having to access the main Assure Management system.
Standalone and scheduled actions are not linked to a record in Assure. Only users with the right permissions can create them. With the ability to manage these on mobile, you can give ownership of standalone actions to more people across your business.
For more details see this knowledge base article.
Users can already raise an action as part of submitting a form. Users that have the permission can now also create a standalone action on mobile when they are out working with their teams and spot something that requires an action to be raised immediately. This will allow actions to be raised and assigned to the correct person without delay at any time.
Users that have the permission will have the option to “Create task” in the “My task” area of AssureGO+. They need to be online and signed in to an authenticated AssureGO+ portal.
For more details see this knowledge base article.
Swedish and Danish have been added to the language options in Assure. Assure can now be deployed in 21 language variations.
Find out more about supported languages in this knowledge base article.
When an FRA has been completed, the assessor needs to share the output report (including the question-based guidance) to site managers so they can view high-risk items and remedial actions in relation to the guidance (as dictated under the PAS:79 Fire Risk Assessment Standard).
The FRA output report has now been updated to expose this guidance.
The output report is accessed via the cogwheel on the record.
When creating a CSV data upload, you can now choose between standard or US date format as indicated on the screenshot.
Find out more about how to bulk import data using CSV files in this knowledge base article.
When a user submits a form on the mobile app AssureGO+, they can also record an action for themselves or a colleague. Adding an attachment, like images, allows the user to provide more details to the action, so the assignee has all information in one place to complete the action.
This functionality is automatically available to all users.
The attachment limit on AssureGO+ has been increased from 50 to 100, so that users can now attach more photos for evidence when this is needed for more complex forms like Risk Assessments, JHAs or Audits.
If you want to make use of this additional functionality you need to amend the attachment limit on your questionnaire. This can now be set to a maximum of 100.
With our Learn e-learning solution you can deliver bite-sized safety and compliance training to your staff.
Creating relevant and required training resources can take time. We have partnered with Marcom to provide a bundle of best-practice safety training courses addressing critical compliance needs. Short videos and quizzes allow for most impactful learning.
You can also easily add your own training resources to build on these courses.
Download this factsheet for further details and a list of courses included.
Users can efficiently export their Quick Reports across all modules to CSV. This will download the Quick Report to CSV format in a similar fashion to the List View Export function.
We have added the question type used for each question on an iQ template overview which make it easier to quickly check that the right question types are selected for a new questionnaire without manually clicking into each.
The Covid-19 Management solution has been developed for those that are looking at how to record the vaccine and test status of their employees, to always have up to date records when needed and stay on top of your employees vaccine status.
How does it work?
Find out more in this knowledge base article.
When logging into AssureGO+ users will now see a new ‘My tasks’ area. Here they can view and manage any open module actions assigned to them. Module actions are actions attached to incidents, investigations, audits, inspection, risk etc.
This means your current Assure users can now manage their open actions on mobile whilst out and about; and, importantly, more users can own actions without requiring access to the main Assure management system.
Check out this knowledge base article for more information.
Logged in users on AssureGO+, when raising an action, can now assign those actions to other users directly in AssureGO+. This avoids the additional administration of re-assigning actions in Assure after the record has been submitted.
The option to continue to use the default action assignee setting as today and re-assign in Assure will remain for those users not logged in, or for those who don’t know who to assign an action to.
Check out this knowledge base article for more information
It is now possible to find a list of all the notification groups a user is included in.
Administrators can search for a user by Username, Full name or Email address using the existing search functionality. A list of all notification groups the user is in will be displayed.
When submitting a record, Assure validates it has all the mandatory data necessary to create and save this record. Some fields are defined as mandatory by the system and cannot be changed by customer administrators. As part of our commitment to improve usability, we want to make it clearer for you to see which fields are required by the system and which you can configure.
On the questions settings overview, a column has been added showing which fields are system mandatory.
This release includes an upgrade of the homepage dashboards to the latest version of HighCharts 10.0.0. You should not see any changes in your dashboards and if you do please contact our support team.
The list of languages available for Assure & AssureGO+ now includes Simplified Chinese.
Find out more about supported languages in this knowledge base article.
Risk Assessments, Safety Data Sheets and other records can be shared to AssureGO+ for anybody to access at any time. Attachments, like images or documents, are often used to bring these to life and provide more clarity. Users can now download and access these attachments on their device.
Check out this knowledge base article for more information.
The list of languages available for Assure & AssureGO+ now includes Slovak and Hungarian.
Find out more about supported languages in this knowledge base article.
You now choose how your people access the AssureGO+ app.
You can continue to use AssureGO+ without any login as today. Or, you can now set up each AssureGO+ portal with the option to login. Login allows your users to sign in and verify their identity, so the system knows who is active. This process is also referred to as Authentication.
Check out this knowledge base article for more information.
See how it looks like for your users in the video below.
On your user management screen you now have a new user type ‘AssureGO+ only’ user available. Users assigned this access type can only login to AssureGO+ to benefit of the new authentication option.
All ‘Assure and AssureGO+’ users can access Assure, but also login to AssureGO+.
Check out this knowledge base article on how to set up a new user.
To improve engagement in your safety activities, you can now set up notifications to provide a status update to the user who submitted a record, like an incident, hazard or near miss.
The “Created By User” can be selected as a notification recipient list when configuring your notification. Records that are create in Assure and those are created on AssureGO+ by a logged in user have a ‘Created by user’ assigned.
Check out knowledge base article for more information on setting up notification.
The Activity Risk report has been updated with new and restructured sections to include more relevant information for users.
