7 Must-Have Features in Safety Incident Management Software

Ensuring compliance with EHS&S regulations requires organizations to meticulously track, monitor and document workplace incidents, both as a regulatory requirement and a best practice.

Safety incident management software significantly aids in this process. It simplifies tracking and prioritizing incident data, making it easier to address areas of concern. In this blog, we’ll explore the advantages of using incident management software and the essential features to look for.

What is safety incident management software?

Safety incident management software is a powerful tool that helps organizations capture, investigate, analyze, correct and report on all safety incidents and near misses. This includes detailed incident reporting, implementing corrective actions, identifying learning opportunities and uncovering root causes. The software can provide a comprehensive view of the entire lifecycle of an incident.

Benefits of safety incident management software

Implementing safety incident management software offers numerous benefits, including:

1. Compliance with safety management systems and standards

2. Streamlined incident reporting and management processes

3. Tracking the causes of incidents, hazards, and related risks

Key features of effective safety incident management software

If you want to get the most out of implementing an incident management software, we recommend selecting one that offers the following features:

1. Pre-built response forms

Quickly track all incident types using pre-built responsive forms for injuries, near misses, vehicular damage, property damage, environmental hazards and security breaches. Customize unique forms with an integrated form designer.

2. Mobile applications

Easily capture and assess safety data in the field using a smartphone or tablet. Record incident details with photos or voice notes, view incident histories and carry out corrective and preventive actions (CAPAs) on the go.

3. Centralized document archive

Store all relevant documents in a secure, centralized location. This streamlines communication across departments, enhances efficiency and reduces the chance of errors that can derail key tasks and projects.

4. Automatic alerts

Real-time alerts are vital for timely incident response. Ensure your system provides instant notifications to relevant parties, enabling immediate action.

5. Auto-calculating key safety metrics

Aggregate key health and safety data and compare it to industry benchmarks like DART rates and incident rates. Use a Safety Engagement Score dashboard to identify locations at risk of incidents.

6. Insightful reports

Automatically process data into useful reports for management, providing insights not evident in raw data. These reports can showcase safety performance across different company areas and highlight problematic areas for more effective and efficient responses.

7. Integration with other systems

Choose a software solution that integrates seamlessly with your existing tools. This enables smooth data sharing, reduces manual data entry and ensures that safety processes align with broader organizational workflows for a cohesive approach to incident management.

To learn more about how the right incident management software can transform your approach to safety, visit our Incident page.